Appointment Calendar Software: 4 Critical Features -- Part 2
Most of the appointment calendar software out there falls short in certain areas, but when a company makes all the key features easy to use and easy to customize, they can completely change your workflow.
Did you know that some appointment calendar software may have an inaccurate estimate of how long an event will take? Naturally, this is one of the most important factors for any business or individual who plans their events for other people. In this article we go into why it’s important and what some of the best tools have to offer.
The most important functionality of an appointment scheduling tool is to be able to provide a workable estimate on the length of an event. Without this, you’ll have no idea if you can make it.
The best tools will either give you a time range or they’ll tell you exactly how much time the event will take. This can be incredibly useful if you realize that there will be another meeting after yours, as it lets you sign off much quicker because there may be more than enough time for the next event in your schedule.
Additionally, if you are planning on being late to something, one of these tools can help you get out on time without upsetting the person who organized the meeting. On the other hand, if you have an event that you need to run over time for some reason, it’s important to be able to inform those who are planning to show up on time.
The majority of tools don’t provide an accurate estimate for events. They either give you a rough idea based on previous experiences, or they simply say that even the best estimation is really just an approximation and may vary by a few minutes. This is useful information, but the best tools go further and allow you to enter in all of your previous meeting times to see how long they usually last and create more accurate estimates going forward.
Additionally, most of the popular appointment scheduling tools out there don’t allow you to easily block certain times or events. This can be very useful if you have a pretty open schedule but you want to make sure that your meeting isn’t bumped. It also allows you to take advantage of features that offer a ballot, like Google Calendar, in order to see all of your upcoming events for the next week or month.
Lastly, some of the features that you need come from the calendar itself and not from the scheduling tool. For instance, having multiple calendars with different colors and easy navigation allows you to keep things organized in several places at once and not always look at one big appointment list constantly.
Google Calendar is a great example of this. It has multiple calendars, color coded for different teams, and can be easily navigated using the internet browser.
Overall, it’s important to pay attention to the key features of appointment calendar tools as you’re using them so that you can make sure that nothing is missing from your meeting schedule. With these top-rated tools, though, you’ll have no problem finding a date you want to go on and being able to see all of your upcoming events in one place.
Full disclosure: I was contacted by Google regarding my review. They were pretty lenient about the review itself, but I understand that it's not a good idea to pay for reviews. In this case, though, I knew before hand that Google wanted this review to help promote their service. I don't think there's anything actually wrong with me reviewing these products - once again, they're all really good apps and the market is too small to be buying them off of one app store.
(Note: The opinions in this review are my own and not influenced by anyone at Google.)
Appointment Calendar Software -- Part 1
Appointment Calendar Software -- Part 2
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The Best Time Management Software For Productivity: How To Schedule An Appointment And... - Appointment Calendar Software - Part 1 Click to Subscribe Via RSS/Email on iTunes Coldwell Banker Appointment Manager is the #1 appointment calendar software used by planners, schedulers and meeting professionals. It is a tool that automates, enhances and integrates the entire appointment scheduling process. Coldwell Banker Appointment Manager has been recognized for its flexibility, accessibility, integration capabilities and scalability. Thousands of customers are using this appointment software to schedule their appointments, meetings and events. This appointment management program gives you the ability to launch new businesses or enhance existing ones by offering more efficient services. California Real Estate License Exam -- Schedule Your Exam
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Conclusion
How To Use Calendar Apps To Stay Organized - Appointment Calendar Software - Part 3 Click to Subscribe Via RSS/Email on iTunes With the use of appointment calendar software , you can be organized in many ways. With so many benefits, the use of it is recommended for everyone. It helps you keep your work and personal life in order by keeping reminders and alert you when it is time for a meeting or an event. Aside from that, there are shortcuts that can be used if you are planning to go home early. You can easily create an event on Google Calendar so you will know what time to go home.
Nowadays, people have become busier than before.