Bar Codes Faxing Improve Business Document WorkFlow
If you’ve been in the Fax and Document Management industry for a while, you know the rigors of managing an unruly document workflow that can span days or sometimes weeks. Document attachments are occurring at all times of day, employees are not always available to pick up messages, and some documents may never be picked up. This blog post will discuss how bar code scanning on paper documents has improved work flow at a remarkable pace.
With Bar Codes Faxing software installed on your company’s scanner, pages scanned must now be printed out and faxed to the recipient (bar codes). Any document that is not successfully scanned will automatically show up as junk mail. This is great because it helps reduce spam and keeps the phone lines clear. The user will then have to manually re-fax the document.
The bar codes also serve as a second line of defense for document security. All documents received must be scanned by a scanner first, which can be configured to filter out documents arriving via fax. This way, only a trusted source will be able to send you our sensitive or personal documents.
Another benefit is that if a company has several branches or locations, each one can have their own bar code on their paper documents that point back to a central location where all of your documents are stored. This means that you can send documents back and forth to each other as needed.
This bar codes also allow users to interface directly with your CRM or Database software. For example, a paper document arrives in the mail and is scanned by the document management solution. The scanned image of the bar code is then automatically parsed out and sent to the CRM system where it associates with the person or account that is supposed to receive it, then saves it long term for future reference.
All in all, Bar Codes Faxing software has made managing documents easier, faster and more secure than ever before. Companies are now realizing that this feature alone can save them literally hundreds of thousands of dollars per year on paper costs alone (i.e. pre-printed forms, envelopes, postage stamps) and the time saved from scanning documents and sending them via fax.
While Fax and Document Management software like ours has made paper obsolete for most companies; it has also worked to eliminate a lot of the frustration with document security issues and standing around in lobbies waiting for your receptionist or perhaps sales associate to pick up a message. So next time you’re comparing Fax & Document Management software, don’t forget to look at bar code scanning as part of your decision making process.
Fields: Workflow and Faxes, Print and Fax Management, Document Management Software
Tags: bar codes , faxing , scans , fax management , document management , secure documents , business process management software , eliminate manual faxing costs and paper waste
Title: Bar Codes Help Improve Workflow at Company Locations
Believe it or not, a lot of companies don’t know where their documents are. They have to search around the office for a few minutes to find out. With bar codes, this is no longer an issue since all employees will have access to the same information, eliminating redundancy. For example, let’s say one employee needs to make changes to a document. If the document is already scanned and stored in the database, there is no need to re-scan it again; they can just search for it in the database with their user credentials and make their changes. This process will save everyone time.
What are bar codes? They are small symbols that you can print on your company’s documents so that when you scan them with a bar code scanner, it will automatically save them into your database software or CRM system. The software will associate each bar code with information about the person that is supposed to receive it or the account that it belongs to.
For example, you can print out a letter or two with your company’s logo and your name on it. Then when you scan the documents with a bar code scanner, it will automatically save them into your database system. You will have to do this for all of the documents that you send to clients or vendors because some may not be sent back to you; however, this is still an effective way of reducing and intercepting possible fraud issues.
With Fax and Document Management Software, you’ll be able to more efficiently manage bar codes on your company’s documents because each scanned document will have a unique bar code attached to it. This is the same with a lot of other companies that use their own bar codes to categorize documents and make them easier to access later on.
According to a study done by the Aberdeen Group , organizations that use bar codes in their workflow are able to reduce the time spent looking for documents from over 50% down to just 6%. Essentially, this will cut your company’s paperwork time nearly in half!
You don’t need your employees to do anything. The Bar Code Faxing Software will automatically scan all pages and save it into the database. This means less waiting around for employees to pick up faxes or having them send documents back and forth between you offices when it can all be done digitally.
All the bar codes will have company logos so that the receiver knows that they are coming from you. This way, they will know to look for your documents when they receive them in the mail and not let them just pile up and go to waste. As long as you don’t miss sending a document, it will be saved automatically into your Fax Management software and can be reviewed anytime later.
With Bar Codes Faxing software installed on your company’s scanner, pages scanned must now be printed out and faxed to the recipient (bar codes). Any document that is not successfully scanned will automatically show up as junk mail. This is great because it helps reduce spam and keeps the phone lines clear.
Fields: Fax and Document Management
Tags: bar codes , faxing software , fax management , document management software , business process automation software , eliminate manual faxing costs and paper waste
Title: Bar Codes Make Workflow of Sending Documents Easier for Companies of All Sizes
Application development is a complex process. It involves developing a variety of customized applications for different users, ranging from the employees to small businesses. The application development industry is being dominated by large corporations with vast resources and more access to the latest software development technologies. Small companies, on the other hand, are left out as they have limited resources and access to certain technology tools.
Conclusion
In this article, we gave a brief overview of the different types of software that are available and can help you improve your productivity at work. You should now have a good idea of what type of software would best suit your needs, should you decide to purchase it.
There is a lot to consider when choosing the right software for your business, so we recommend you search online for customer reviews and testimonials and read up on the pros and cons before making a final decision. Moreover, it is always important to do some research on the software provider in order to find out whether they are reputable or not. This will help you with trust issues later on.